If you're a content marketer, you're probably feeling a mix of uncertainty and FOMO around the rise of generative AI.
It's natural to feel overwhelmed and unsure of how to navigate this new category. But if you want to stay competitive and not fall behind as AI becomes more prevalent in marketing, it's crucial to develop a framework for strategically leveraging AI in your content strategy.
You've likely seen some cringe-worthy examples of "lazy AI" out there—blog posts or emails that were clearly generated by ChatGPT with minimal human oversight or editing.
The key is to use AI to enhance and streamline your content execution, not to replace the strategic thinking and perspective that only humans can provide.
In this post, we'll break down the difference between content strategy and tactics, share specific use cases and tools for leveraging AI in your content workflow, and provide a step-by-step guide for auditing your process to identify opportunities for AI integration. By the end, you'll have a clear roadmap for staying ahead of the curve with AI.
What is a Content Strategy vs Content Tactics?
Before we dive into how to use AI, it's important to distinguish between your content strategy and your content tactics:
Your content strategy lays out the mission, vision, and overarching plan for your content. This includes defining your content lanes, publishing cadence, content types, target audience, distribution channels, and success metrics.
Your content tactics are the actual execution of that strategy. This encompasses creating, optimizing, repurposing, and distributing your content assets.
AI should be leveraged to streamline and enhance your content tactics—not to replace the human touch required for high-level content strategy.
As advanced as language models have become, they still can't replicate the lived experiences, unique perspective, and subject matter expertise that you bring to the table.
What Challenges Do Content Marketers Face When Building Content Strategies?
Creating a successful content strategy can be a daunting task for marketers, often fraught with numerous obstacles.
Creative Burnout
The relentless need for fresh and engaging content can lead to creative fatigue. Marketers are under constant pressure to come up with new ideas, which can be mentally exhausting and counterproductive over time.
Time-Consuming SEO Research
Manual SEO research is another significant challenge. Ensuring that content ranks well on search engines requires extensive keyword research, trend analysis, and staying updated with algorithm changes — all of which consume valuable time and resources.
Human Oversight
Even the best marketers can make mistakes. Errors in content, from factual inaccuracies to grammatical blunders, can harm a brand's reputation. Consistently maintaining high-quality output is a perpetual struggle.
Brand Consistency
Maintaining a unified brand voice across various platforms and channels is crucial but difficult. Inconsistent messaging can confuse the audience and dilute the brand’s identity, making it tougher to establish a strong market presence.
Multichannel Strategy Implementation
Developing and implementing a strategy that works effectively across multiple channels - social media, blogs, email marketing, etc. - requires intricate coordination and adaptability. Each platform has its unique demands and audience behaviors, adding layers of complexity to the strategy.
Understanding these challenges is the first step toward overcoming them. With advancements in AI technologies, tools like RivalFlow and Grammarly are helping marketers streamline their processes, mitigate burnout, enhance accuracy, and maintain consistency, ultimately leading to more effective and efficient content strategies.
How AI Can Enhance Content Strategy Execution
Now let's look at some specific ways AI can make you a more efficient and effective content marketer:
Research and Insight Gathering
AI tools like Perplexity make it fast and easy to research topics, find relevant statistics, and gather data and insights to inform your content. Rather than spending hours combing through Google results, you can quickly surface the information you need.
Content Brief and Outline Creation
If you work with an internal content team or external freelancers, you know how time-consuming it can be to create detailed content briefs and outlines.
With AI, you can generate those briefs and outlines based on your existing process, ensuring consistency no matter who is writing.
Tools like Copy.ai allow you to set up custom workflows, so you can plug in your preferred brief template and have the AI generate an outline that aligns with your strategy.
Tools can be trained on your company's style guide and programmed to check for grammar, tone consistency, SEO best practices, and more.
Enhancing Content Creation and Planning
AI doesn't just assist in drafting and editing; it also significantly reduces planning time and aids in overall business content creation. Here's how:
Pre-Populated Content Calendars: AI can offer pre-populated content calendars, giving you a head start on planning your content strategy.
Keyword and Optimization Strategies: AI tools can uncover suggested keywords and optimization strategies to ensure your content ranks high in search results.
Consistency and Readability Checks: Review existing content to ensure consistency and readability across channels, preserving your brand's identity.
Audience Insights and Performance Metrics: AI can delve into useful audience insights and content marketing performance, providing valuable strategies, topic ideas, and SEO opportunities that may have been overlooked by human writers.
Personalization Through Analytics: Facilitate AI-driven personalization in content using deep AI research and analytics, tailoring your content to specific audience segments.
Social Media Trends and Algorithms: Discover social media trends and outsmart algorithms to enhance your social media presence.
By integrating these AI capabilities, you can cover all bases—from the initial draft to the final post—ensuring your content is effective, consistent, and engaging.
Content Refreshing and Optimization
Many content teams struggle to find the bandwidth to go back and update older content assets.
But often, refreshing content can lead to major SEO gains with less effort compared to creating net new content.
AI tools like RivalFlow AI can analyze your content library, identify gaps and opportunities, and provide recommendations for how to improve each asset. This allows you to strategically refresh content at scale without getting bogged down in manual analysis.
Have you ever had an idea for an interactive tool like a caption generator or quiz, but lacked the design and development resources to bring it to life?
With AI, marketers can quickly spin up these engaging micro-experiences without needing to code.
For example, the team at Copy.ai used their own product to rebuild all of their free tools, like their Instagram caption generator and sales email templates.
This allows them to provide more value to their audience while showcasing their AI's capabilities.
Internal Linking and Content Distribution
Finally, AI can help supercharge your content distribution and SEO efforts. You can use it to identify internal linking opportunities across your site, ensuring that you're strategically connecting your content assets.
You can also leverage AI to repurpose long-form content into multiple formats like social posts, email newsletters, and video scripts. This allows you to maximize the mileage and ROI you get from each piece of content.
How AI-Driven Analytics Transforms Website Performance Data
AI-driven analytics can significantly enhance the quality of data you receive about your website's performance. Here's how:
Comprehensive Data Analysis
AI-powered tools delve deep into various performance metrics:
Total Impressions: Understand how many times your website appears in search results.
Clicks: Measure the number of visits generated from different sources.
Average Position: Track where your pages rank on search engines.
Average Click-Through Rate (CTR): Calculate the percentage of users who click on your content from the search results.
Intelligent Content Recommendations
Beyond basic metrics, AI analyzes patterns and trends to offer actionable insights. It can suggest improvements specifically designed to boost your content's visibility and engagement. These tailored recommendations allow you to optimize content effectively and stay ahead in search rankings.
Keyword Insights
AI analytics also track keyword performance:
Top Keywords: Identify which keywords are driving the most traffic to your site.
Trending Keywords: Discover new keywords gaining popularity, allowing you to capitalize on emerging trends.
Declining Keywords: Recognize which keywords are losing traction, so you can adjust your strategy accordingly.
Using these advanced insights, you can refine your digital marketing strategies, target the right audience, and improve overall website performance.
How to integrate AI into your content workflow
If you're bought into the potential of AI but aren't sure where to start, here's a simple process you can follow:
Map out your current content workflow from start to finish. Break down each stage from strategy to planning to execution.
Identify which tasks in each stage are the most time-consuming or repetitive. Which ones require a lot of manual effort from your team?
Evaluate which of those repetitive tasks truly require a human touch vs. which ones could be fully or partially automated with AI. Remember, the goal is to use AI to enhance your work, not to replace human creativity and strategic thinking entirely.
Once you've identified some opportunities, research AI tools that can help with each use case. We've included some recommendations below.
Develop a plan for integrating those tools into your workflow. Consider what training and change management may be required to get your team bought in and using the tools effectively.
Recommended AI tools for content marketers
RivalFlow AI
RivalFlow AI offers an AI-driven platform aimed at improving your existing content to outperform competitors in search engine rankings. The platform identifies gaps and recommends improvements by analyzing questions competitors answer more thoroughly, ensuring a website's content is more comprehensive and relevant.
Features
AI-Driven Content Improvement: RivalFlow AI utilizes AI to analyze your content and compare it with competitors' pages, identifying gaps and recommending specific improvements to help your page rank higher, such as answering questions more thoroughly.
No Technical Requirements: The platform is designed to be incredibly user-friendly, requiring no setup, developers, HTML, JavaScript, API keys, or even access to Google Analytics or Search Console. This accessibility ensures marketers can focus on content rather than technical integration.
Seamless Integration with Current Workflow: RivalFlow AI is built to fit into your existing content creation and management process. Whether you're using AI writing tools or not, it looks at what your page ranks for, identifies gaps, and recommends improvements without disrupting how you currently work.
Copy.ai positions itself as a groundbreaking AI-native platform, designed to fundamentally change business operations through AI technology. This platform differentiates itself by offering high-quality data and outputs that can be easily customized to match specific business needs.
It stands out not just as an AI tool, but as a secure, comprehensive platform for AI-driven marketing and sales operations, offering a zero-retention data policy to protect user inputs and provide flexibility across different models.
Features
High-Quality Data Outputs: Copy.ai distinguishes itself with its impressive AI technology that generates high-quality data and content which can be tailored to meet specific business needs.
Seamless Integrations: The platform has a seamless integration capacity with over 2,000 different types of data sources, ensuring that it can easily adapt to and enhance existing business systems.
Secure Data Usage: Copy.ai puts a priority on data security, offering a zero-retention data policy so that user inputs are not stored, thus maintaining user privacy and confidentiality.
AI-Driven Content Creation: Copy.ai enables efficient and effective content generation, ranging from ads and emails to product descriptions and more. Its AI-powered tools can help save time and resources while boosting the quality of outputs.
Pros
Powerful AI Workflow automation across their AI Sales & Marketing OS.
Generates unique content through a deep machine learning model.
Highly regarded AI writing software with a range of features and pricing options.
Quick and easy to use with a minimal learning curve.
Offers a free plan that includes 90+ writing tools without requiring card details.
Cons
Workflows can sometimes take too long.
Workflows can be intimidating to new users.
Does not generate high-quality content in every instance.
Pricing
Offers a free plan with 1 seat, 2,000 chat words, and 200 bonus credits.
Paid plans start at $49/month for 5 seats, unlimited chat words, and 500 workflow credits.
Team plan is $249/month for 20 seats, unlimited chat words, and 3,000 workflow credits.
Enterprise plans available with unlimited seats, SSO, SOC 2 compliance, and dedicated account management.
Uses a credit-based system for workflow automation—more complex workflows cost more credits to run.
Perplexity is an AI-powered search engine that aims to unlock the power of knowledge through information discovery and sharing. It utilizes advanced natural language processing models like GPT-4 and Claude 3 to provide accurate and nuanced responses to complex queries.
Perplexity offers a free version with web results as well as a Pro version with upgraded AI, unlimited file uploads, and API access. The chatbot-style interface allows users to search naturally using conversational language. Perplexity excels at aggregating diverse, high-quality information from the web into comprehensive, source-based responses suitable for research and learning.
Features
AI-Powered Search Engine: Perplexity functions like a chatbot powered by advanced AI technology, pulling in information from recent articles and providing short summary answers to questions rather than just listing websites.
Daily Web Indexing: The platform has robust indexing capability, updating its information on a daily basis from the internet, enabling users to ask about recent news, game scores, and other typical search queries.
Custom AI Chatbot Facility: Perplexity uses various large language models (LLMs) to understand questions and summarize relevant answers. It also allows users to ask follow-up queries, and remembers the context of each conversation.
Pro Search Feature: In addition to quick search options, Perplexity's Pro Search works to understand the specifics of a query and tailor responses, often asking users follow-up questions to fine-tune results.
Pros
Conversational AI: Perplexity offers a conversational interface, allowing users to interact with the search engine in a more natural and intuitive way, asking questions and receiving summarized answers.
Daily Content Updates: The AI search engine indexes the web daily, ensuring that users have access to the latest information and can ask about time-sensitive topics like news events and sports scores.
Contextual Memory: Unlike traditional search engines that treat each query independently, Perplexity remembers the context of the conversation, making follow-up questions more accurate and relevant.
Summarization Capability: Instead of just presenting links, it provides direct answers and summarized information, saving users the time and effort of sifting through websites to find what they're looking for.
Cons
AI Hallucinations: The AI module behind Perplexity known as Large Language Models (LLM) might add extra details that aren't strictly true and make assumptions that could lead to inaccuracies or misinterpretations.
Limited Accuracy in Matching Information: Despite pulling in recent information effectively and indicating its references, its capability to deliver accurate information is not always optimal. There might be a need to fact-check or verify the given information.
Assumptions Based on User Input: Perplexity sometimes makes assumptions that might be plausible but are not entirely true. For example, when asked to recommend pubs in Dublin for live music, it suggested a place called 'Pipers Corner' specializing in piping which was not accurate. 'Pipers Corner' was just owned by a piper.
Subscription Cost for Pro Features: Perplexity Pro, which offers more powerful AI models and allows hundreds of Pro Searches per day, comes at a monthly cost of $20. Not everyone might see the value in paying for such a service.
Pricing
Monthly Subscription: $20, billed per month.
Yearly Subscription: $200, billed per year, which includes a $40 savings compared to the monthly rate.
Descript is a cutting-edge multimedia editing platform that's revolutionizing content creation through its unique, text-based editing system. Aimed at podcasters, video creators, and content producers at large, Descript simplifies the editing process by allowing users to cut, paste, and delete content as easily as editing a document.
Additionally, it offers advanced features such as AI voice cloning, studio-quality sound enhancement, and automatic background removal, setting a new standard in multimedia production efficiency and accessibility.
Features
Text-Based Video Editing: Descript offers an innovative and intuitive way of editing videos where users can edit their video content just as they would edit a text document. This simplifies video editing, making it accessible for various skill levels.
AI Voice Cloning: With Descript, users can generate ultra-realistic AI voice clones and transform text into speech. This feature is particularly useful for creating various multimedia content like podcasts or video presentations.
Studio Sound: Descript allows users to achieve studio-quality sound with a single click. The platform has capabilities to remove background noise and polish audio, enhancing the overall quality of video and audio content.
Video Background Removal: Descript provides a tool to remove the video background and place the subject anywhere with just one click, making it highly user-friendly and efficient for creating high-quality video content
Pros
Ease of Use: Descript offers one of the most intuitive editing interfaces on the market, making it user-friendly for content creators of all skill levels.
Efficiency: The tool is designed to streamline the user's workflow, offering time-saving efficiency.
Collaborative Features: Descript provides a collaborative platform that includes transcription, a screen recorder, publishing, and full multitrack editing, making it suitable for team projects.
Access to Core Features: Upgrading unlocks advanced features like transcription, collaboration, and multitrack editing.
Cons
Learning Curve: Despite its user-friendly interface, some users might experience a learning curve, especially when it comes to mastering the more advanced features.
Limited Advanced Video Editing Features: Professionals looking for in-depth video editing tools might find Descript's capabilities a bit limiting compared to specialized video editing software.
Subscription Cost: While Descript offers basic functionalities for free, accessing its more powerful features requires a subscription, which might not be ideal for users on a tight budget or those who only need the tool occasionally.
Dependence on Internet Connection: Since Descript is a cloud-based platform, a stable internet connection is crucial for smooth operation, which can be a hindrance for users with limited or unreliable internet access.
Pricing
Free Plan
Transcription hours: 1 hour per month
Remote recording hours: 1 hour per month
Video export resolution: 720p
AI features: Limited use
Creator Plan
Transcription hours: 10 hours per month/editor
Remote recording hours: 10 hours per month/editor
Video export resolution: 4K
AI features: Moderate use
Pro Plan
Transcription hours: 30 hours per month/editor
Remote recording hours: 30 hours per month/editor
Video export resolution: 4K
AI features: Unlimited use
Enterprise Plan (custom pricing)
Features: Everything in Pro, plus custom options like 45 transcription hours per month per editor, single sign-on integration, a dedicated account representative, and more.
Otter.ai is an AI-powered assistant designed to enhance productivity by providing real-time transcription services, automated notes, and summaries packed with action items.
Features
Real-time transcription: Otter.ai is known for its ability to transcribe speech to text in real-time, which can be beneficial in live events, meetings, or interviews.
Integration capabilities: Otter.ai integrates well with a variety of platforms like Zoom to enable recording and transcription of meetings.
Speaker identification: Otter.ai has a unique feature where it can identify individual speakers and attribute the transcribed text accordingly.
Search and Share: It allows users to search through transcripts for certain words or phrases, and easily share the transcriptions.
Pros
Indexing Topics: It indexes topics within transcriptions, making it easy to navigate through the document and search for specific information.
Playback from Script: Users can listen to the recorded audio directly from the transcription. This makes cross-verification of the transcribed text easier and more efficient.
Quick, Clean Transcription: According to reviews, Otter.ai provides a quick and clean transcription process. This is helpful in various scenarios, like transcribing interviews, reports, lectures, etc.
Excellent Audio Transcriptions: Otter.ai is praised for providing excellent audio transcriptions, even capturing accurate spacing in the transcript where there are pauses in the recording.
Cons
Functionality and Usage Limitations: Sometimes, the transcription may dictate the incorrect word or misspell a word.
Technical and Integration Constraints: Usage might not be as efficient when not integrated into Zoom, indicating potential limitations outside of specific integration scenarios.
Clay is a powerful AI platform that helps teams scale outbound prospecting and automate personalized messaging. It consolidates contacts, provides useful CRM features, and integrates with over 50 data providers and 15+ other tools. Clay leverages AI to enrich data, research prospects, and draft compelling outreach campaigns. The software receives consistent updates and has earned praise for its robust capabilities despite some initial learning curve.
Features
Comprehensive Data Access and CRM Integration: Marketers can access data from over 50 providers, enriching their customer and prospect information comprehensively. Additionally, they can synchronize this data with their CRMs, ensuring all customer interactions are informed and personalized.
Targeted Lead Generation and Personalization: With the capability to build targeted lead lists using data from 10 built-in sources and the power to craft personalized messaging through an AI email builder, marketers can create highly targeted and personalized outreach campaigns that are more likely to convert.
Automated Workflow for Efficiency: Features such as automated inbound lead processing and outbound message prioritization streamline the lead nurturing process. This allows marketers to focus on strategy and creativity, rather than manual data management.
Advanced AI for Research and Content Creation: The integration of advanced AI tools like ChatGPT for limitless research and content creation empowers marketers to generate insightful content and conduct extensive market research efficiently, boosting campaign effectiveness.
Pros
Flexible Data Enrichment and Integration: Clay offers powerful data enrichment tools that can integrate with numerous other platforms. This allows users to maximize coverage and enhance outreach for their campaigns.
AI-Enhanced Email Generation: The platform has an AI-powered tool that can create personalized emails based on a wide range of data inputs.
Dynamic Data Providers: Users have access to data from 50 providers, offering a diverse range of information sources.
Email Finder: It offers a verified email finder, which enables users to find emails across all data providers, significantly aiding lead generation and outreach.
CRM Enrichment: It offers CRM enrichment which connects, enriches, and syncs your CRM with Clay in seconds.
Built-in Sources: With 10 built-in sources and 50 filters, Clay helps users in finding the perfect leads on the internet.
Cons
Complexity for New Users: Despite Clay’s no-code approach, the vast array of features and integrations might overwhelm new users or those not tech-savvy. There's a learning curve to efficiently utilize its full potential.
Dependence on Third-party Data Providers: Clay.com integrates data from over 50 providers. The quality and freshness of data might vary depending on these external sources, potentially affecting the reliability of the information gathered.
Pricing
Clay uses a credit-based pricing model rather than subscriptions. You pay for credits and use them to access data providers and AI tools.
There are 5 pricing tiers with paid plans starting at $149/month: Free, Starter, Explorer, Pro, and Enterprise. More credits are included at higher tiers.
Credits rollover month-to-month on monthly plans. On annual plans, all credits are granted upfront.
Bring your own API keys to use your existing data provider subscriptions for free. You won't be charged credits for those enrichments.
Higher tiers unlock more capabilities like unlimited users, CRM integrations, webhooks, and higher search limits.
Use AI strategically, not as a crutch
Content marketers who embrace AI strategically will have a major competitive advantage in the coming years. By leveraging AI to streamline and enhance your content tactics, you can create higher-quality content in less time - while still retaining the human touch that's essential for thought leadership.
The key is being intentional about where and how you leverage AI tools. Audit your existing workflow to identify the biggest opportunities, then start with one or two tools to experiment and build confidence. When in doubt, use AI to augment your capabilities as a marketer, not to replace your own expertise.
Ready to take your content to the next level with AI? Try RivalFlow AI free to see how you can optimize your content to outrank your competitors.
